Skip to content Skip to left sidebar Skip to right sidebar Skip to footer

Uncategorized

Poster of soldier with the words "We will remember

Remembrance Service 8th November 2020

MAGNIS GROUP

Credenhill, Brinsop & Wormsley, Mansel Lacy & Yazor, Kenchester, Bridge Sollars, Bishopstone.

REMEMBRANCE SUNDAY SERVICE

8th November 2020

at 10.45am

at

Credenhill War Memorial

We gather in silence

The priest says: God is our refuge and strength; a very present help in trouble.                   (Psalm 46:1)

“This I call to mind, and therefore I have hope: the steadfast love of the Lord never ceases, his mercies never come to an end; they are new every morning.”  (Lamentations 3:21-23)

We are here to worship God, whose purposes are good; whose power sustains the world he has made; who loves us, though we have failed in his service; who gave Jesus Christ for the life of the world; who by his Holy Spirit leads us in his way. As we give thanks for his great works, we remember those who have lived and died in his service and in the service of others; we pray for all who suffer through war and are in need; we ask for his help and blessing that we may do his will, and that the whole world may acknowledge him, as Lord and King.  At this time we remember Ypres, Gallipoli, the Somme, Mons and Verdun.  We remember the Western Desert, El Alamein, the Normandy beaches. We remember Coventry, Dresden, Hiroshima and the Burma Road. We remember Korea, Malaya, the Falkland Islands, Northern Ireland, the Balkans, East Timor, Iraq, Afghanistan and the Gulf.

We remember the courage, the comradeship, the ingenuity, the spirit of working together for a common cause, the planning together, for a better world that would come with peace. We remember the carnage; the colossal horror of war.  We remember the widows and people who never knew their fathers.  We remember the love that was lost, the wisdom wasted, the minds that are still pained by memories. 

We remember the families bereft by recent wars and conflict.                         We remember this day the children who will die while nation fights nation. Father, remember us;  and forgive our sins against you and our fellow human beings.  Amen.

HYMN

O God our help in ages past, our hope for years to come,                                              
our shelter from the stormy blast, and our eternal home.

Under the shadow of thy throne, thy saints have dwelt secure;                             
sufficient is thine arm alone, and our defence is sure.

Before the hills in order stood, or earth received her frame,                                        
from everlasting thou art God, to endless years the same.

A thousand ages in thy sight are like an evening gone;                                                   
short as the watch that ends the night before the rising sun.

Time like an ever rolling stream, will bear us all away;                                                      
we fade and vanish, as a dream dies at the op’ning day.

O God our help in ages past, our hope for years to come,                                                  
be thou our guard while troubles last, and our eternal home.

ACT OF REMEMBRANCE

A list is read of those remembered from 1914-1918 war and 1939-1945.

An older person says Binyon’s lines:

They shall grow not old as we that are left grow old:                                                        
age shall not weary them, nor the years condemn.  

A younger person continues:

 At the going down of the sun and in the morning,                                          
we will remember them.

  And all shall repeat: We will remember them.

The Last Post is sounded followed by

TWO MINUTES SILENCE.

Then the Reveille is sounded signifying that resurrection always follows death.

The Kohima Epitaph is said

When you go home, tell them of us and say                                                    
‘For your tomorrow – we gave our today’.

The following prayer is said

Ever-living God, we remember those whom you have gathered from the storm of war into the peace of your presence; may that same peace calm our fears, bring justice to all peoples and establish harmony among the nations, through Jesus Christ our Lord.  Amen

THE LAYING OF WREATHS

Almighty and eternal God, from whose love in Christ we cannot be parted, either by death or life: hear our prayers and thanksgivings for all whom we remember this day; fulfil in them the purpose of Thy love; and bring us all, with them, to your eternal joy; through Jesus Christ our Lord.  Amen.

THE BIBLE READING

Luke 12:1-7 –  Meanwhile, when a crowd of many thousands had gathered, so that they were trampling on one another, Jesus began to speak first to his disciples, saying: “Be on your guard against the yeast of the Pharisees, which is hypocrisy.   There is nothing concealed that will not be disclosed, or hidden that will not be made known.   What you have said in the dark will be heard in the daylight, and what you have whispered in the ear in the inner rooms will be proclaimed from the roofs.

“I tell you, my friends, do not be afraid of those who kill the body and after that can do no more.   But I will show you whom you should fear: Fear him who, after your body has been killed, has authority to throw you into hell. Yes, I tell you, fear him.  Are not five sparrows sold for two pennies?  Yet not one of them is forgotten by God.   Indeed, the very hairs of your head are all numbered. Don’t be afraid; you are worth much more than many sparrows.

A SHORT ADDRESS

THE PRAYERS

All join together inTHE LORD’S PRAYER

Our Father, who art in heaven, hallowed be thy name.                            
Thy kingdom come, thy will be done;                                                      
on earth as it is in heaven.                                                                                         
Give us this day our daily bread,                                                                            
And forgive us our trespasses,                                                                                   
as we forgive those who trespass against us.                                                         
And lead us not into temptation, but deliver us from evil.                                   
For thine is the kingdom. the power, and the glory,                                                      
for ever and ever. Amen.   

THE NATIONAL ANTHEM

God save our gracious Queen,                                                                        
Long live our noble Queen,                                                                              
God save the Queen.                                                                                        
Send her victorious,                                                                                        
Happy and glorious,                                                                                                
Long to reign over us:                                                                                               
God save the Queen.

Thy choicest gifts in store                                                                                   
On her be pleased to pour,                                                                           
Long may she reign.                                                                                       
May she defend our laws,                                                                               
And ever give us cause                                                                                     
To sing with heart and voice,                                                                          
 God save the Queen.

THE BLESSING

The priest says:

God grant to the living, grace;  to the departed, rest;                                                                                                                
to the Church, the Queen, the Commonwealth,                                             
and all the people; unity, peace and concord.                                                                                    
And, to us and all God’s servants, life everlasting.

And the blessing of God Almighty,                                                                         
Father, Son, and Holy Spirit,                                                                                             
be with you all,                                                                                                             
and remain with you always. Amen.

Herefordshire Council Physical Activity Strategy Consultation

Herefordshire Council is developing a Physical Activity Strategy to develop a clear approach to physical activity within the county. This will be informed by local priorities and developed in partnership with key stakeholders. As part of this process, we would like to hear from local residents to understand their habits in relation to physical activity, exercise and sport. We would really appreciate it if you could fill in the survey found here: https://www.surveymonkey.co.uk/r/HerefordresPA

The survey is due to be open for six weeks starting today.

Partnership Information Bulletin 08/10/20

Information Resources for Herefordshire   Welcome to the second new look Information Bulletin from Herefordshire Safeguarding Boards and Partnerships. We are now combining Coronavirus (COVID-19) information and other safeguarding related information into one weekly bulletin.

Please consider disseminating appropriately across your organisations and networks.
You will also be able to find this information and more on our website https://herefordshiresafeguardingboards.org.uk/
Two new guides to help reduce online sexual harm to children and young people

Please see two new guides recently launched by the National Working Group –
 
Online Sexual Harm Reduction Guide aimed at professionals;

How Can I Help My Child? aimed at parents and carers.
 
Given the current increase nationally in reported online abuse with children spending more time online and less time out in the community, alongside the speed of technology and the development of apps and trends online, parents, carers and professionals working with young people can find themselves confused and at a loss to know how to keep up. These documents can be used to supplement work with families and young people across Herefordshire.   

Latest Newsletter from No Wrong Door Project  The No Wrong Door Project from hvoss (Herefordshire Voluntary Organisations Support Service) have published their latest weekly newsletter  

World Mental Health Day resources
Mentally Healthy Schools have created a toolkit of resources for World Mental Health Day on 10 October that focus on inclusivity and celebrating our differences. The resources in this toolkit are designed to help schools support pupils who may need more help with their mental health and celebrate the unique and different qualities that each child brings to a school community.  

Resolution of Professional Differences Policy
 
Please see the link to our latest Resolution of Professional Differences Policy on the West Midlands Regional Child Protection Procedures website.  

For the latest UK Government information on Coronavirus (Covid-19)

https://www.gov.uk/coronavirus

   

TRAVEL NOTICE

A480 Road Closure

Service 71/71A  Hereford – Credenhill

Due to the closure of the A480 at Credenhill from Monday 5 October until Friday 9 October 2020 between 0930 and 1530, bus services will be affected as follows: Credenhill village will be served by a shuttle bus service operating between Dovecote Lane and Stretton Sugwas only. The shuttle service will connect with services 71/71A at Stretton Sugwas where passengers will transfer for journeys to or from Hereford city centre.

Buses will run normally on Mondays to Fridays outside of the closure times and all day Saturdays and Sundays.

Service 461/462  Hereford – Weobley – Kington

Due to the closure of the A480 at Credenhill from Monday 5 October until Friday 9 October 2020 between 0930 and 1530, and the Mondays to Fridays closure of the A480 at Brinsop Junction from Friday 9 October until Monday 19 October 2020 between 0900 and 1700 bus services will NOT operate via the normal route but will run to Weobley then via the A438 Eardisley road into Hereford. This stop will therefore not be served between these times by service 461/462.

Buses will run normally on Mondays to Fridays outside of the closure times and all day Saturdays.

Coronavirus (COVID-19) Information Resources for Herefordshire

Coronavirus (COVID-19) Information Resources for Herefordshire   Welcome to the eleventh Coronavirus (COVID-19) Information Bulletin from Herefordshire Safeguarding Boards and Partnerships.

Please consider disseminating appropriately across your organisations and networks.
 
You can also find this information and more Coronavirus (COVID-19) Information Resources for Herefordshire on our website https://herefordshiresafeguardingboards.org.uk/

Coronavirus (COVID-19): The impact of lockdown on children and young people The National Children’s Bureau (NCB) have produced a YouTube video looking at the impact of lockdown on children and young people, with contributions from children, young people and parents.  

Social Distancing Guidance for Young People On 28 July the Government updated its Guidance called Staying alert and safe – social distancing guidance for young people  

NSPCC Briefing: The impact of the coronavirus pandemic on child welfare: sexual abuse This briefing uses insight from Childline counselling sessions and NSPCC helpline contacts to highlight the impact of child sexual abuse on children and young people during the coronavirus pandemic. The impact of the coronavirus pandemic on child welfare: sexual abuse  

Keeping Children Safe in Education 2020 – NSPCC Briefing on key updates to statutory guidance for schools in England The NSPCC have published a briefing on key updates to statutory guidance for schools in England: Keeping children safe in education 2020 – Caspar briefing

Parentinfo.org – Tips to help children returning to school
Parent Info is a collaboration between Parent Zone and NCA-CEOP, providing support and guidance for parents from leading experts and organisations.

Returning-to-school-7-tips-to-help-your-primary-age-child-cope

Returning-to-school-7-tips-to-help-secondary-students-cope  

Latest Newsletter from No Wrong Door Project  The No Wrong Door Project from hvoss (Herefordshire Voluntary Organisations Support Service) have published their latest weekly newsletter  

UK Government information on Coronavirus (Covid-19) https://www.gov.uk/coronavirus

Herefordshire Council Talk Community contact details The Talk Community Covid-19 response team can be contacted on 01432 260027 or talkcommunitycovidresponse@herefordshire.gov.uk



Road ahead closed and diversion signs

ROAD CLOSURES – JULY AND AUGUST 2020

Highway Works – Resurfacing Works

A480 Yazor Church Junction to Mansel Lacy

Wednesday, 15 July 2020 to (and including) Friday, 17 July 2020

Road closed 09.00 hours to 17.00 hours daily

[White lining scheduled for Friday, 24 July 2020 under road closure]

A438 Junction with C1151 to Ashperton, Nr Durlow Common

Friday, 17 July 2020 to (and including) Tuesday, 21 July 2020

Road closed 09.00 hours to 17.00 hours daily.  No weekend working

[White lining scheduled for Friday, 24 July 2020 under road closure]

A44 Between Headbrook and Hattons Garden Roundabout, Kington – NIGHT WORKS

Wednesday, 22 July 2020 to (and including) Friday, 24 July 2020

Road closed 20.00 hours to 06.00 hours each night

[White lining scheduled for Saturday, 25 July 2020 before 06.00 hours]

A44 Junction with C1110 to Stoke Prior

Monday, 20 July 2020 to (and including) Wednesday, 22 July 2020

Road closed 09.00 hours to 17.00 hours daily

[White lining scheduled for Friday, 24 July 2020 under road closure]

A4103 Roman Road, Hereford – Revised road closure times

Thursday, 23 July 2020 to (and including) Friday, 31 July 2020

Road closed 09.30 hours to 15.30 hours daily.  No weekend working

Please refer to diversion plan for these works

A417 Bend near Entrance to Whitwick Manor, Lower Eggleton

Thursday, 30 July 2020 to (and including) Tuesday, 4 August 2020

Road closed 09.00 hours to 17.00 hours daily (no weekend working)

A438 Hollybush

Monday, 3 August 2020 to (and including) Friday, 7 August 2020

Road closed 09.00 hours to 17.00 hours daily

B4214 Edwyn Ralph Village

Monday, 24 August 2020 to (and including) Friday, 28 August 2020

Road closed 09.00 hours to 17.00 hours daily

Highway Works – Surface Dressing Preparatory Works

All works will take place between 08.00 hours and 18.00 hours each day.

C1061 Thornbury

[Between Junction of B4214 at joint to outside Thornbury Farm entrance]

Monday, 13 July 2020

C1174 – C1175 to C1165, Coddington

[Between junction at Broad Oak Farm and junction, as marked]

Tuesday, 14 July 2020

C1064 – B4214 Junction to U65018 Edwin Loach Junction, Collington

[Between Field Farm House at joint to junction at joint]

Tuesday, 14 July 2020 to (and including) Thursday, 16 July 2020

Highway Works – Surface Dressing Works (including white lining and cats eyes, if appropriate)

All works will take place between 08.00 hours and 18.00 hours each day.  The surface dressing works are scheduled to take one day to complete under a road closure with subsequent days scheduled for the white lining and cat eyes’ installation (where applicable), also planned under daily road closures.

A4110 Abbey Court Farm towards C1107, Wigmore

[Between Court Farm and Wigmore Village]

Surface Dressing – Thursday, 30 July 2020

White Lining – Wednesday, 5 August 2020 / Cats Eyes – Thursday, 6 August 2020

A456 Easton Lodge to County Boundary, Little Hereford

[Between Eaton Lodge and County Boundary to Wales]

Surface Dressing – Thursday, 30 July 2020

Kielylock (Additional sealant to minimise chip loss) – Monday, 3 August 2020 / White Lining – Wednesday, 5 August 2020 / Cats Eyes – Thursday, 6 August 2020

A466 Derestriction – C1234 Crossroads, St Weonards

[Between Village sign and Reduce Speed sign]

Surface Dressing – Monday, 27 July 2020

White Lining – Tuesday, 4 August 2020 / Cats Eyes – Wednesday, 5 August 2020

A466 – B4521 to 40 mph, St Weonards (2 sites)

[Between junction at B4521 and HRA joint in Village]

Surface Dressing – Monday, 27 July 2020

Kielylock – Monday, 3 August 2020 / White Lining – Tuesday, 4 August 2020 / Cats Eyes – Wednesday, 5 August 2020

B4355 – Lower Flintsham to The Stagg, Titley

[Between Lower Flintsham and The Stagg PH]

Surface Dressing – Thursday, 30 July 2020

White Lining – Wednesday, 5 August 2020 and Thursday, 6 August 2020

B4521 County Boundary to A466, Broad Oak

[Between Junction of A466 (as marked) and County Boundary to Wales]

Surface Dressing – Monday, 27 July 2020

Kielylock – Monday, 3 August 2020 / White Lining – Tuesday, 4 August 2020

B4348 Hardwicke

[Between junction at B4352 and joint at Farm entrance]

Surface Dressing – Tuesday, 28 July 2020

White Lining – Tuesday, 4 August 2020

C1226 Haywood Lane, Hereford (2 Sites)

[Extent of works TBC]

Surface Dressing – Tuesday, 28 July 2020

White Lining – Tuesday, 4 August 2020

C1263 – A49T to 30mph, Kings Thorn (2 Sites)

[Between A49 junction at joint to bus stop in Village]

Surface Dressing – Tuesday, 28 July 2020

White Lining – Monday, 3 August 2020

C1061 Thornbury

[Between Junction of B4214 at joint to outside Thornbury Farm entrance]

Surface Dressing – Thursday, 30 July 2020

White Lining – Wednesday, 5 August 2020

Highway Works – Surface Dressing – Combi Works

C1174 C1175 to C1165, Coddington

[Between junction at Broad Oak Farm and junction, as marked]

Surface Dressing – Tuesday, 11 August 2020

White Lining – Wednesday, 19 August 2020

C1114 Park House to C1115, Near Pencombe

[Between Marsh Court joint and Park House, as marked]

Surface Dressing – Tuesday, 11 August 2020 (No road markings)

C1064 B4214 to U65018, Collington

[Between Field Farm House at joint to junction at point]

Surface Dressing – Tuesday, 11 August 2020

White Lining – Tuesday, 18 August 2020

U73411 Pinnocks Place, Allensmore (Sites 1 and 2)

[Between Crossroads opposite Bell View and Crossroads]

Surface Dressing – Monday, 10 August 2020

White Lining – Tuesday, 18 August 2020

U75238 Watery Lane, Near Hay on Wye

[Between Crossroads opposite Bell View and junction at Frog Lane]

Surface Dressing – Monday, 10 August 2020

White Lining – Monday, 17 August 2020

U74200 Upper Maes Coed, St Margarets

[Between Cadifor Farm and Iron Pear Tree]

Surface Dressing – Monday, 10 August 2020

White Lining – Monday, 17 August 2020

U65022 The Gains Road, Linley Green

[Between Stone House at junction and Farm, top of hill]

Surface Dressing – Wednesday, 12 August 2020

White Lining – Wednesday, 19 August 2020

U74209 Tremorithic Road, Bacton (Sites 1 and 2)

[Between Hilling Grange Farm at joint and Fair Oak Farm at joint]

Surface Dressing – Monday, 10 August 2020 (No road markings)

New Roundabout Construction

A4110/B4529 Lawtons Cross, Mortimer

Roads closed from Monday, 24 August 2020 to (and including) Friday, 30 October 2020

A combination of full road closures 24/7 and traffic signals in operation – further details to follow soon

Bridge Works

C1122 – Laystone Bridge, Marden  (C1122 from C1120 to Wellington Crossing, Marden) – No access for emergency vehicles during the road closure

Monday, 22 June 2020 to (and including) Friday, 17 July 2020

Full road closure 24/7

Installation of scaffolding and bridge parapet wall repair

U75232 – Pont-y-Weston Bridge, Dorstone

Tuesday, 18 August 2020 to (and including) Tuesday, 25 August 2020

Building sandbag walls either side of water course to isolate.  Removing excess silt build up.  Building new concrete invert and repairing scour under abutment.

Other Road Closures

C1257 – Symonds Yat West Road (Ferrie Lane)

Road closed until further notice

B4224 – Fiddlers Green, Fownhope

Structural wall failure and landslip

Full road closure in place until further notice

U71411 – Garway Court Lane

Carriageway deterioration

Full road closure in place until Wednesday, 15 July 2020

Information Sheet for elected members and senior leaders: The Annual Canvass and Canvass Reform

June 2020

What is the annual canvass?

The purpose of the canvass is to identify everyone who should be on the electoral register. This means identifying citizens and inviting those who should be registered but are currently not to join the register, as well as identifying electors who are no longer at a property and should therefore be removed from the register. A revised version of the electoral register must be published by 1 December each year, following the conclusion of the annual canvass. Due to the coronavirus pandemic, the UK, Scottish and Welsh governments are looking to implement legislation that extends the deadline for publication of the register to 1 February 2021.

Previously, Electoral Registration Offices (EROs)[1] in Great Britain were required to send every household an annual canvass form, which required a response regardless of whether there have been any changes in the household. EROs were also required to follow up any non-responses with a further two reminder forms and carry out a household visit, if required.

Why did the canvass need to change?

This previous canvass process was widely recognised to be outdated and cumbersome. The one-size-fits-all approach, incorporating numerous prescribed steps, took little account of differences within and between registration areas. It was heavily paper-based, expensive, complex to administer and it stifled innovation. It was also clear that the process led to confusion for citizens. As a result, the UK, Scottish and Welsh governments passed legislation to update the canvass process. This project is known as ‘canvass reform’.

What is the purpose of canvass reform?

Given the previous limitations of the canvass process, the purpose of canvass reform is:

  • to make the process simpler and clearer for citizens;
  • for EROs to have greater discretion to run a tailored canvass which better suits their local area;
  • to reduce the administrative burden on EROs and the financial burden on taxpayers;
  • to safeguard the completeness and accuracy of the registers;
  • to maintain the security and integrity of the registers; and
  • to include the capacity for innovation and improvement, with a model that is adaptable to future change.

What does this mean for elected members?

For elected members, the most important message is to understand the nature and purpose of the reforms and their impact on the public and the ERO for your local authority, as outlined in the different sections below. This should enable you to manage any questions you might receive about the reforms specifically as well any questions about the canvass in general.

To best equip you for any questions from the public, we would recommend speaking to your ERO to understand how the canvass is being run in your area, as the canvass is tailored to each area and timings and contact methods will vary.

What does this mean for senior leaders within the council?

Likewise, if you are a senior leader, you should make sure you have a solid understanding of the reformed canvass process and what it means for the public and your electoral services team.

Beyond that, your ERO and their team will be best placed to advise on how you can help. We anticipate they will need your support in working with teams across your authority including IT infrastructure and communications teams, plus teams holding local data, such as Council Tax, Housing and the Register Office. This will not only support EROs this year when faced with the challenge of coronavirus, but subsequent years when they continue to deliver the reformed canvass.

Canvass reform is designed to enable EROs to modernise the canvass process; reduce administrative burden and include the capacity for innovation and improvement. Future change will be easier if EROs can access the datasets they need to conduct local data matching; to source relevant contact details; and also to data mine for new additions and deletions to the register. Your influence and support could be incredibly useful in enabling them to meet their most fundamental statutory requirement: safeguarding the completeness and accuracy of the electoral registers.

How is the reformed canvass different?

The reformed canvass process incorporates a ‘data matching step’ at the start in which registered electors are compared against datasets to see if they match. EROs are required to conduct ‘national data matching’ against data held by the Department for Work and Pensions (DWP) and have the option to conduct ‘local data matching’ against local data sources such as council tax data. The results of this process then informs EROs whether the elector(s) living in each property are likely to have changed or not. If the results show that the elector(s) in a property matches the national or local dataset, then EROs have the discretion to canvass that property through a streamlined canvass process (Route 1) where a response is only required if there is a change to report. As a result, EROs do not need to ‘chase’ these Route 1 properties for a response.

This allows EROs to concentrate their resources on the properties where the data matching indicated that a change was likely (‘Route 2’). This ‘unmatched’ group of properties are required to respond to the canvass communications they receive from their ERO, and the ERO is required to make a minimum of three contact attempts where they do not receive a response. 

In addition, the reformed canvass enables EROs to use modern communications channels. In contrast to the old canvass process – in which the law only allowed for paper forms and household visits within the chasing cycle – EROs can now conduct telephone canvassing instead of household visits and send e-communications (e.g. emails and text) instead of using paper forms.

These additional communication channels will hopefully promote increased volumes of online registration.

Further changes to the canvass include but are not limited to:

  • A tailored route for properties with multiple occupants who do not form a single household (‘Route 3’). EROs can now canvass properties such as care homes or student accommodation using a more effective and streamlined approach, by working with a ‘responsible person’ at the property to obtain data and invite the occupants to register to vote. While many EROs already have good contacts with these types of properties and work with them to deliver the annual canvass, they now have a clear framework for doing so.
  • New IT functionally: EROs are administering the reformed canvass on updated Electoral Management Systems (EMS) with new functionality and have received training, both procured by the Cabinet Office.

Through these changes, the reformed canvass provides a more modernised, efficient and streamlined approach. It moves away from the one-size-fits-all process and allows EROs to adapt their canvassing process to suit the needs of their registration areas and to concentrate their resources on the properties that are likely to benefit most.

Moreover, canvass reform is expected to see significant savings for taxpayers in future years, providing an average saving of over £20m annually, over a ten year period, across Great Britain.

What does this mean for electors?

Canvass reform has made the process simpler and clearer for citizens as electors in properties where a change is unlikely – based on data matching results – now only have to respond to canvass communications if they have a change to report. In addition, through the introduction of e-communications and updated messaging on paper forms, electors who do need to report a change are encouraged to provide their response online, rather than having to fill out and post back a paper form. 

The reform also continues to ensure that everyone entitled to register to vote has the right to participate in the democratic process by requiring EROs to contact every household in Great Britain at least once within the canvass process.

Some local authorities and valuation joint boards in Scotland will be running public awareness campaigns to highlight the changes and encourage people to respond to email and telephone canvassing. This is particularly important for the 2020 canvass as it may reduce the need for household visits, which presents challenges due to the coronavirus pandemic and the need for social distancing.

What does this mean for your electoral administrators?

The reform to the annual canvass is important in allowing EROs to adapt and tailor their canvass process to best suit their registration areas. Whereas EROs may have previously been able to update and adapt last years’ canvass plans, in 2020 EROs will create a new canvass plan based within the new legal framework.

This new plan will differ from before by treating some property groups differently, based on the results of data matching, and so it should enable EROs to concentrate their resources on properties where a change in electors at a property is more likely.

The plan will also differ by requiring EROs to choose communication methods from a wider range of options based on the needs of their area. Depending on what decision is made, EROs may then need to go through a data gathering exercise to ensure they have the contact details they need to conduct the canvass in the most appropriate way.

These canvass plans will then need to be reviewed year by year as EROs learn what works best in their area.

In 2020, EROs will also need to conduct national data matching for the first time in a live environment and then continue to go through this exercise annually before starting their canvass. Each year they can also choose to conduct local data matching to supplement the results of the national data match. By opting to do local data matching, EROs may be able to ‘top up’ the results of the national data matching, which would enable them to canvass more properties using the streamlined route.

All this has major implications on the training of staff; recruitment of temporary staff; team resources and updating the processes in place for managing responses to canvass communications.

It is worth highlighting that EROs are having to manage all this change at a time of the increased pressure placed on working environments caused by the coronavirus pandemic. This creates a particular strain for the requirement to conduct household visits where telephone canvassing is not possible.

The Cabinet Office and our partners have been working with EROs to prepare them for the changes needed to implement canvass reform including training, advice and guidance. This includes working with the Electoral Commission and others on guidance to help administrators with the decisions they may need to take to manage the particular challenges faced locally and nationally as a result of the current public health situation. You can find this Guidance online here: England, Scotland and Wales.


[1] As an ERO’s duties may, in practice, be carried out by deputies and/or appointed staff, we use the term ‘ERO’ throughout this guidance to mean the ERO and whoever is carrying out the ERO’s functions on their behalf.

Skip to content